Free tool
Automation ROI calculator.
Four inputs. Outputs the annual savings, the payback timeline, and the five year net. Numbers you can paste into a partner meeting deck. No signup. No follow up sequence.
Run the math
Adjust the numbers for your situation.
Your numbers
Total hours across all team members on the recurring task.
Salary plus benefits divided by working hours. For an admin earning $50k loaded, use $30 to $40.
Rework, delays, lost revenue, denied claims. Estimate. Set to 0 if errors are not a meaningful cost.
Use $3,000 to $7,000 for rules-based, $5,000 to $12,000 for AI-assisted, $8,000 to $20,000 for high-stakes work.
Your projected savings
- Weekly time savings (in dollars)
- $350
- Total weekly savings (time + errors)
- $600
- Annual savings (50 working weeks)
- $30,000
- Payback timeline
- 14 weeks
- 5 year net (savings minus build cost)
- $142,000
How long until the automation pays for itself.
Cumulative savings over five years minus the one time build cost.
Worth pursuing.
Payback under six months and clear annual savings. Run this through the automation decision flow next.
How to use this
The estimates that matter most.
- 01
Be honest about hours per week.
Most teams underestimate this. Watch the team for one week before plugging in a number.
- 02
Use the loaded hourly rate.
Salary plus benefits divided by working hours. For an admin earning $50,000 loaded, use $30 to $40.
- 03
Do not skip error costs.
Rework, denied claims, missed follow ups, lost revenue. Estimate. Often this is where the real ROI lives.
What this is and is not
A starting point. Not a quote.
This calculator gives you a defensible first pass at the math. We use the same inputs in our 00-discovery stage. The build cost band is a rough range based on how predictable the work is and how high the stakes are.
For an actual quote, we run the math against your real volume and your real workflow. If the numbers do not work, we tell you. We do not bill for engagements that should not exist.